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Privacy Policy for Virginia Association of Accreditation Professionals (VACAP)

Last Updated: January 7, 2025

Introduction

The Virginia Association of Accreditation Professionals (VACAP) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

Information We Collect

Personal Information

We may collect the following types of personal information:

  • Name and contact information (email address, phone number, mailing address)

  • Professional information (job title, organization, credentials)

  • Membership status and history

  • Payment information for membership dues and event registration

  • Communication preferences

Automatically Collected Information

Our website automatically collects certain information, including:

  • IP address

  • Browser type and version

  • Operating system

  • Pages visited and time spent on our website

  • Referring websites

  • Device information

How We Use Your Information

We use the collected information for the following purposes:

  • Process membership applications and renewals

  • Facilitate event registration and participation

  • Send organizational updates and newsletters

  • Provide member services and support

  • Improve our website and services

  • Comply with legal obligations

  • Process payments and maintain financial records

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

  • Service providers who assist in our operations

  • Legal authorities when required by law

  • Professional partners for specific VACAP programs (with your consent)

  • Other members through our directory (if you opt-in)

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption of sensitive data

  • Secure server infrastructure

  • Regular security assessments

  • Limited access to personal information

  • Employee training on data protection

Your Rights

Under applicable privacy laws, you have the right to:

  • Access your personal information

  • Correct inaccurate information

  • Request deletion of your information

  • Opt-out of marketing communications

  • Withdraw consent for specific processing activities

  • Request a copy of your personal data

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

  • Improve website functionality

  • Analyze website traffic

  • Remember your preferences

  • Provide personalized content

You can control cookie settings through your browser preferences.

Children's Privacy

Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify members of significant changes via email and post updates on our website.

Contact Information

For questions or concerns about this Privacy Policy, please contact us at:

Virginia Association of Accreditation Professionals (VACAP)
[Address]
Email: privacy@vacap.org
Phone: [Phone Number]

Governing Law

This Privacy Policy is governed by the laws of the Commonwealth of Virginia and applicable federal laws of the United States, including the Virginia Consumer Data Protection Act (VCDPA).

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